2001 News
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03/21/01 - Annual HOA Meeting Minutes 02/26/01 - Weiss Landfill Update
03/21/01 - Financial Report  

MINUTES
HOA ANNUAL MEETING
MARCH 21, 2001, 7:00 PM

1. Welcome & Introductions

Del opened the meeting by welcoming everyone and introducing the board and Crest Management’s representatives.

2. Elections:

Two positions were open. Since no one from the community was running for the Board and there was no quorum, Del House & Steve Adams begin new terms

3. Financial Report (Del):

. Please refer to the attached financial statements.

01 operating net income basically on budget except for pool and playground repairs and landscaping extras. See notes "a, b, and c" for explanation of these variances.

1999/2000 audit recently performed with no material audit exceptions noted. Waiting on formal audit report.

2001 budget basically in line with 2000 with exception for electrical and constable rate increases, new contracts with landscaper, management company and pool management and lifeguard services contractor, less reduction in budgeted pool repairs.

See also the "notes" below the tick mark explanations on page 2 in the financial statement packages

2006 projection: operating expenses increase due to inflation while revenue remains flat leading to negative operating income by the year 2006 with inflation at 4% per year. Capital outlays and major repairs would further reduce cash flows beyond this.

4. Safety & Security/ Social Committee Report (Frank)

. Address parking cars on street

Thanks to Crime Watch Chairperson and to those residents working in the Crime Watch system

Thanks to social committee coordinators and volunteers for their hard work making these fun and important events happen

5. ACC Report (Steve)

Remind everyone of application procedures and ask them to apply as early as possible before starting construction; lots of people are applying the week before contractors are coming out, but the ACC has up to 30 days to get back to you

Crest, not the HOA Board members, does bi-weekly Deed Restriction inspections

6. Maintenance & Landscaping Report (Will)

00 got new landscape contractor: the HOA recognized a reduction in the quality of services performed by old contractor, so we went out to bid new contract. New contractor takes a lot of pride in their work and will work with us on improving common area landscaping. Also put in the new sidewalk at the playground.

Yard-Of-The-Month Program: recognize Narissa Williams for her efforts administering this program

Thanks to Gerard Spinnler for putting up and taking down the Christmas decorations each year. The decorations looked great!

Help us keep common areas clean. Main problem area is the playground area, especially during the pool season.

7. Communications Report (John)

Thanks to Kathi for all the work involved in being the Editor

Reminded everyone of deadlines

Discuss changes to Newsletter (putting on-line,…)

Thanks to Jennifer Salamino for doing Morton Road sign

Any volunteers for Newsletter distribution?

Thanks to Steve Crane for managing and Diane Sanders for funding the Barkers Ridge web site

8. Morton Road Beautification (John)

Improvements: Morton Road beautification projects in 2001 to include building new monuments, cleaning up existing monuments, planting new shrubbery and flowers, etc.

9. Pool Report (Del)

01 will have same extended hours as last year … lots of positive feedback from neighbors due to extending closing time from 8:00PM to 9:00PM; weekday pool usage has increased a lot since now have time after supper to actually take a swim before closing

pool registration letters have been mailed out. Times and dates of pool registrations are as follows:

00 very successful year … very few complaints received. Crest Management and we believe A-Beautiful Pools to be one of the very best pool companies around with one of the very best accident and lifeguard medical training records

database of residents will be prepared by Crest and located in the Guardroom; as such, residents will need to wear their pool tags but will not be required to sign in at the gate. Guests must still sign in however. The Lifeguards will be instructed to check for pool tags during the 10 minute break each hour.

Lifeguards have been asked to keep the radio station on Mix 96.5 so as to avoid having our children hear some of the cussing and sexual stuff that is on 104 KRBE and other channels popular with kids today.

Understand that the Lifeguards are kids generally being paid about minimum wage; but if you have a problem which doesn’t get resolved, please contact Del House timely and directly.

10. Morton Road fencing (Del)

Discussed the fence project indicating that Sections 1,2,and 3 were completed and that section 4 and 5 had been cleaned and treated.

11. MUD 238

12. Swim Team Report: Practice begins after school on April 30th, with Swim Meets occurring throughout June and the Meet of Champs June 29 – July 1st. Call Fred Mora at 281-579-2271 for further information.

13. Questions & Answers

14. Anyone interested in joining the HOA Board? In the past, we always had a list of individuals who continually did work volunteering in the neighborhood and who might want to join the Board in the event a position became open due to a Board member moving or otherwise having to leave the Board. Now we really don’t have such a list. If interested, please contact Del House.

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BARKERS RIDGE HOMEOWNERS ASSOCIATION
OPERATING INCOME COMPARISONS

2000

2000

2001

BUDGET

ACTUAL

BUDGET

REVENUE:

Maintenance Fees

267,050

267,017

294,263

New Home Closings

0

0

0

Newsletter Income

750

75

600

Interest Income

5,600

8,188

7,300

Tennis Key Income

0

0

0

Other Income

350

0

0

273,750

275,280

302,163

Bad Debt

(4,000)

(3,468)

(2,900)

Total Revenue

269,750

271,812

299,263

EXPENSES:

Maintenance:

General Maintenance & Repairs

4,000

4,133

4,000

Irrigation Repairs

2,500

838

1,200

Pool Contract

37,000

36,945

38,500

Pool Maintenance & Repairs

5,000

10,492

(a)

5,000

Pool Equipment & Supplies

3,000

1,219

2,500

Landscape Contract

27,200

24,492

28,000

Landscape Extras

3,000

10,967

(b)

6,000

Pest Control

1,200

1,175

1,200

Tennis Court Maintenance & Repairs

3,000

2,515

1,000

Playground Maintenance & Repairs

500

2,043

800

Recreation Center Maintenance & Repairs

5,000

3,417

5,000

91,400

98,236

93,200

Professional Services:

Administrative Service

16,600

16,600

17,900

Legal

6,000

3,343

6,000

Income Tax Preparation

400

375

400

Billing & Receipting

2,300

2,715

2,300

Demand Letters - Deed Restrictions

500

645

300

Audit

0

0

1,800

25,800

23,678

28,700

Utilities:

Electrical

9,000

9,899

11,300

Street Lights

44,000

42,837

47,000

Telephone

350

385

400

Water & Sewer (Pool/Irrigation)

4,750

5,277

4,200

58,100

58,398

62,900

Other:

Security

40,320

40,313

42,300

Office Supplies

650

549

500

Copies & Postage

2,425

3,603

4,100

Community Mailouts

1,000

830

1,200

Insurance

7,000

5,733

6,000

Property Tax

500

0

500

Federal Tax

600

1,280

2,500

Bank Charges

0

0

0

Newsletter

2,200

1,033

1,600

Miscellaneous

1,000

201

1,000

55,695

53,542

59,700

Total Expenses

230,995

233,854

244,500

Net Operating Income

38,755

37,958

54,763

(a)

includes pump room, chlorinator, bathroom, coping stone, piping, gunite, and guard

stand repairs due primarily to aging

(b)

includes tree removals, tree fertilization, additional mowings, seasonal flowers, and

new landscaping

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February 16, 2001 - Weiss Landfill update

In accordance with our settlement agreement with Barkers Ridge Subdivision after the permit was approved and became non-appealable G. O. Weiss, Inc. began work on modifying the permit so the southern portion of the landfill would be constructed to create a screening berm.

The design of the berm consists of three layers.

  1. The first layer is a subgrade, which is built of earthen fill material.
  2. Second is the landfill cap. This layer is 24 inches of compacted clay. Samples of this layer are taken by a soils engineer and tested. The engineer will then file a report along with the tests results with the TNRCC.
  3. Finally on top of the cap will be placed a vegetation layer. Normally this layer is a twelve inches thick soil layer. For the screening berm along the Barkers Ridge side of the landfill this layer will be up to nine feet thick. This will allow us to plant landscaping atop portions of the berm. This design was reviewed and approved as part of the modifications to the permit we filled in the fall of 2000.

In January work began on constructing the landscaping berm along the North side of Barkers Ridge Subdivision in areas where the landfill had been completed to ground level. The subgrade was completed in January and the landfill cap layer was completed in the first two weeks of February. Currently our contractor is putting in place the vegetation layer and working on the southern landfill drainage ditch. The ditch will be moved away from the fence to allow us to landscape directly behind the fence.

After work is completed along the Barkers Ridge Boundary our contractor will begin constructing the outfall from our detention pond into the Harris County Flood Control pond that runs through Barkers Ridge Subdivision and the necessary improvement under Appletree Hill Lane. The plans for our pond, the outfall and the improvements under Appletree Hill Lane have been review and approved by Harris County and the City of Houston. Later this spring when all the construction has been completed we will begin to plant within the landscaping areas.

We have started to fill the last cell of the landfill that boarders Barkers Ridge. When this cell is filled to ground level we will complete the last section of the landscape berm. It will be constructed the same way as the portion that is currently being completed.

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